Terms & Conditions
In these conditions (and in any document in which reference is made to these conditions) the following terms shall have the following meaning:
‘Agreement‘ means the contract(s) made between The Company and The Customer for the hire of the equipment to which these conditions apply;
‘The Company‘ means Lightmedia Displays Ltd (LMD) which expression shall where the context so require include is successors and assigns;
‘Equipment‘ means the goods hired to The Customer by The Company under an agreement.
‘Hire Charge‘ means the applicable hire charge(s) payable by The Customer to The Company for the hire of the equipment for the hire period the Customer means person, firm or company who hires the equipment under the agreement.
2.1 All quotations are made, all orders received and accepted and each agreement is entered into by the
Company subject to these conditions of hire to the exclusion of all other conditions.
2.2 These conditions shall prevail over any inconsistent terms applied by the law or by trade custom,
practice or course of dealing and previous terms and conditions (if any) of The Company and any such
terms and conditions stipulated by The Customer (howsoever arising) are hereby excluded and negated
unless expressly agreed otherwise in writing by The Company. This clause shall not apply to any
customer who is a consumer as defined by The Unfair Contracts Act 1977.
2.3 No servant or agent of The Company has the power to vary these conditions or to make any warranty representative or promises about the condition of the equipment, their fitness for any purpose or any other matter whatsoever, unless expressly agreed otherwise in writing by The Company.
2.4 No terms, conditions, warranties or representations not recorded herein shall be binding on The Company, except where such is necessarily imported into any agreement by the statute, act or a common law and is not specifically excluded hereunder.
3. Quotations, Acceptance and Orders
3.1 All quotations issued by The Company are based on The Company’s current costs at the time of The Customers request and accordingly are subject to amendment on or after acceptance.
3.2 Unless otherwise stated in writing any quotation issued by The Company will remain open for 14 days only and only for up to 14 days prior to event and shall then lapse. A surcharge may apply for ordering of equipment / services within 14 days of the event.
3.3 A quotation shall not constitute an offer to supply and no agreement exists unless and until there has been an acceptance by The Company in writing or orally by duly authorised employee or agent of The Company of an order placed
4. Charges, Payments and VAT
4.1 Customers without approved credit terms shall pay to The Company the hire and installation charges as per the following schedule, unless the contrary is agreed in writing by The Company: 30% to be invoiced on placing the order. 70% to be invoiced and paid 14 days prior to the event. Unless otherwise agreed. Invoices shall be payable on receipt, terms of payment being of the essence.
4.2 All other sums due to The Company under an agreement shall be payable on receipt of invoice.
4.3 Customers with approved credit terms shall pay to The Company the hire charges as per the following schedule, unless the contrary is agreed in writing by The Company. 50% to be invoiced on placing the order, 50% to be invoiced and Paid 14 days after the event. All other sums due to The Company under an agreement shall be payable within 14 days of the date of the invoice.
4.4 All sums due to The Company under the agreement shall be paid together with Value Added Tax (VAT) and any other applicable taxes, which may from time to time be introduced, which shall be charged thereon in accordance with the relevant regulations and at the applicable rate in force at the time of charging.
4.5 The Company reserve the right to charge The Customer weekly interest at a rate of 10%. Whether before or after judgement, interest shall continue to accrue not withstanding termination of an agreement for any cause whatsoever. Further, The Company shall be entitled to demand immediate payment by The Customer of any costs and expense incurred by or on behalf of The Company in taking all necessary steps in ascertaining the whereabouts of the equipment or repossessing it, to recover any payments due under these conditions or to enforce any other terms of these conditions.
5. Installation / Removal
5.1 The Customer shall at its own expense supply or procure the supply of suitable accommodation, mountings, electrical supply and environment for the equipment in accordance with The Company’s instructions and specifications.
5.2 Where the Company deems necessary The Customer shall bear the cost of any extra items or equipment, materials or labour required for the installation of the equipment.
5.3 On arrival on site The Company require a competent person designated by The Customer to be responsible for the safe ingress and egress and the positioning of the equipment on site.
5.4 The Company should be met on arrival by this predetermined individual / group.
5.5 The Customer shall provide a designated trackway for vehicles and ground protection system for the areas of work, the Customer is Liable for any and all damages or reinstatement of the event site.
5.6 The Customer is responsible for the permission of The Company to park required vehicles in the area surrounding the equipment. If permits or site permission is required by The Company then these must be obtained by The Customer prior to the event.
5.7 The Customer is responsible for the security of the screen from arrival on site until its departure. This includes any overnight stays.
5.8 Where the Company deems necessary The Customer shall bear the cost of any extra costs required for the safe removal of any equipment
6.1 Upon the request of The Customer and with reasonable notice, The Company shall service the equipment by repairing or replacing any parts which may become defective through fair wear and tear.
6.2 The Company reserves the right if it considers necessary to remove the equipment and provide temporary or permanent replacement equipment having capabilities at least equivalent to that of the equipment
6.3 The Company in its absolute discretion may make changes in the specification of the goods to be supplied provided such changes do not materially affect the quality of the goods.
6.4 The Company shall, as far as is practicable, give The Customer prior notice of the change to any specification.
6.5 The Company reserves the right to refuse to service the equipment if any payment under the agreement is outstanding and such refusal shall without prejudice to any other rights and remedies The Company may have or The Customer’s liabilities there under.
6.6 Unless otherwise agreed in writing between The Company and The Customer, The Company shall not be responsible for any tapes, disks, compact disc or records for use within the agreed event
7. Ownership and Liability
7.1 Beneficial and legal title in the equipment shall remain in The Company at all times and The Customer shall have no right or interest in the equipment except for the quiet possession and the right of use of the equipment upon the terms of these conditions
7.2 The Customer shall keep the equipment in its possession at all times and not without The Company’s prior written consent move or procure the removal of the equipment from the event area.
7.3 The Customer shall not at any time: sell, offer for sale, rent, pledge or lend or otherwise part with possession of any equipment that is the sole property of The Company
7.4 The Company reserve the right to stop the use of all equipment due to reasons beyond our control.
8. Customer Liability for Loss or Damage
8.1 The Customer shall be liable and have in place full all risks insurance cover against loss, damage & theft of any equipment from the time the equipment arrives on site.
8.2 In addition to the provisions of clause 8.1 if the customer cannot provide full all risks cover, the Company may, at its option require: The Customer to pay the Company charges in respect of insuring the equipment against all risks.
9. Access to Equipment
9.1 The Customer shall provide or ensure that The Company, its servants or agents, has access to the equipment
9.2 The Customer shall ensure that the equipment is accessible at the end of event for immediate removal
9.3 The Customer is liable for all costs incurred when equipment becomes stuck and recovery is deemed necessary
10. Licences and signal
10.1 The Customer shall indemnify and keep indemnified The Company against any and all costs, claims, liabilities, damaged, expenses, proceedings, actions or demands (including without limitation legal fees and costs) resulting at any time from The Customers use of the equipment in breach of alleged breach of any copyright or other rights.
10.2 The Customer must obtain prior to installation of the equipment all consents, permissions and approvals required in the respect of such installations and use of the equipment at the event
10.3 Where the customer is providing the signal or feed to the screen, it is the customers sole responsibility to obtain such signal and present at the screen location
10.4 LMD will have no liability due to a failed signal or signal drop out
11.1 If The Customer wishes to cancel any agreement after The Company has accepted an order for equipment but before installation of the equipment, The Company may, at its discretion and without prejudice to any other rights and remedies it may have, treat such cancellation as a breach or a repudiation of an agreement and, agree to accept any of the following payments from The Customer:
11.2 Days’ notice given prior to date of installation % of hire charge
Cancellation after confirmed booking 50% of contract value
Cancellation within 14 days of event date 75%
Cancellation within 24 hours of event date 90%
11.3 If the Company cancels the agreement after The Customer has returned the order for equipment then The Customer will receive a full refund of all monies paid in respect of the agreed event
11.4 In the event that the Customer attempts to terminate this agreement before the expiry of the hire period, The Company may, at its absolute discretion and without prejudice to its right to treat cancellation as breach or repudiation of any agreement, agree to accept such cancellation provided that The Customer shall not be entitled to any refund of the hire charge or any other payments made to The Company
Without prejudice to its other rights, The Company shall have the right forthwith to terminate this agreement by notice in writing to The Customer, and to claim any resulting losses or expense if:
12.1 The Customer fails to make any payments when it becomes due or
12.2 The Customer makes any voluntary arrangements with its creditors or becomes subject to an administration order in bankruptcy is presented or made against The Customer or a resolution or petition to wind up The Customer is passed or presented or a receiver or administrator is appointed to any of The Customers assets or undertaking or if The Customer becomes unable to pays its debts within the meaning of Section 518 of The Companies Act 1985 or other circumstances arise which entitle the court or a creditor to appoint any receiver or administrator or to make a winding up order
The Company reserves the right to withdraw equipment prior to or during an event due to adverse
weather conditions that may cause concern for health and safety of any persons or property in the vicinity, or damage to the equipment supplied. LMD will not be liable for any refunds due to this action.
14. Limit of Liability
14.1 The Company accepts liability for death or personal injury resulting from the negligence of the
Company or its employees whilst acting in the course of their employment
14.2 The Company accepts no liability for any costs occurring through the equipment being inoperable, this
includes any Consequential/Financial loss in any form.
15. Non Assignment
15.1 The Customer shall not assign, delegate or otherwise deal with all or any of its rights and obligations under an agreement without The Company’s prior written consent.
15.2 The Company shall have the right to assign or otherwise delegate all or any of its rights and obligations under an agreement upon notice to The Customer
16. Force Majeure
Neither party shall be liable to the other for any loss or damage which may be suffered by the other
party due to any cause beyond the first party’s reasonable control,
17. No Waiver
Failure by either party to exercise any rights conferred by these conditions shall not be deemed to be a
waiver of any such rights nor operate so as to bar the exercise or enforcement thereof or any other
rights on any later occasion.
Any notice to be given in writing hereunder by the parties shall be deemed to have been duly served if
delivered personally or sent by pre-paid first class post to the address of the party stated overleaf or to
such other address as such other party may notify in writing to the sender
19. Law and Jurisdiction
Any agreement shall be construed and interpreted in accordance with English law and the parties
hereby agree to submit to the sole jurisdiction of the English courts in respect of any dispute arising
out of or in connection herewith
20. Limited Companies
You understand that if you sign this contract as a Director, Officer or on behalf of a Limited Company
and that Limited Company is unable or shall fail to meet its commitments or enters into liquidation or
amalgamation (and the amalgamated company shall not settle the account made in accordance with
this agreement) then you hereby give your irrevocable personal guarantee that you will settle
Lightmedia’s account in full within 14 days of the account being issued and under this guarantee you
agree to be bound by all the terms and conditions contained herein as if you had signed this contract
as a private individual
21. Staff Safety
All LMD staff have the right to work in an environment that is free from fear or threat, if at any time
any member of staff is exposed to any verbal threats or violence then the team will immediately stop
work, close down the screens (if in use) and then remove them. LMD will if required report the
incident to the police and fully back any member of staff who wishes to pursue the matter. Under
these circumstances the client will still bare all costs of the contract.
INTERESTED IN HIRING A SCREEN? Request a quote here
If your event requires something a little different, Ask? We normally say YES
We would definitely look at working with you again at the event next year. The competitors loved seeing their times on the screen, this worked really well!
Glasgow Charity Marathon – Scoreboard
The staff members on site were friendly and helpful
We will be using you for next year at our event
Outdoor Music Festival – Manchester
Excellent service and flexibility with date change.
Family Film Night
Excellent Screens & Service – the LMD crew turn up and have a chat and then they get on with the job in hand and nothing is a problem to them
North Tyneside Council
Mouth of the Tyne Festival
Excellent Excellent Service! And we would highly recommend LMD
Outdoor Recruitment Exhibition
The whole event was smooth and slick on Saturday and your production team were so supportive and professional… as ever.
Political Rally – London
Quality of service and equipment. Ability to understand briefs and act on them. Long standing relationship.
Nottingham City Council – Remembrance Day
I’d like to say a massive thank you – the big screen looks so great at my event site and I think it just adds an extra touch for our participants! Working with you again this year has been excellent and your on the day technicians have been incredible too!
British Heart Foundation
I wanted to thank you for supplying the screen at the last moment, both the screen and the crew were superb and I ought to say that the lead technician/vision mixer was a really helpful guy for which nothing was too much trouble and for me it was a pleasure to work with. Once again, thank you for your services and I look forward to working with you again in the not too distant future.
Bedford Park Concerts